Prices, planning and practical information

Everything to help you plan and prepare for an enjoyable school visit to Kew

Children examine a pine tree

Essential information 

  • All educational visits must be booked in advance.
  • You can plan a self-led visit or book one of our education sessions.
  • Pupils take part in the education sessions in groups of 15.
  • Our education session timings are fixed and run from 10.30am to 2.20pm (except KS5). We will create an itinerary for you based on the availability of our Kew teachers.
  • In the event of an emergency during your visit please contact the nearest member of Kew staff or call Constabulary on 0208 332 3333.
  • Please read our terms and conditions

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Prices

School aged pupils booking fee

  • Up to 35 pupils £65
  • 36–70 pupils £110
  • 71–105 pupils £150
  • 106–140 pupils £190
  • 141–175 pupils £230
  • 176–201 pupils £270

Universities and Adult Learning Organisations booking fee

  • 1-16 students £60
  • 17 to 35 students £95
  • 36–70 students £190
  • 71–105 students £270
  • 106–140 students £340
  • 141–175 students £410
  • 176–201 students £480

For groups of over 201 the booking fees will be combined as appropriate. 

Education session prices  

Education sessions take place in groups of 15 pupils. 

EYFS - Key Stage 4 

  • 45 minute sessions £35 per group 
  • 90 minute sessions £70 per group 

Key Stage 5 

  • Half day (1 session) £80 per group 
  • Full day (2 sessions) £160 per group 

Teachers and adults

  • Up to required key stage ratios: Free
  • Adults needed for 1:1 SEN support: Free
  • Adults above the required ratios: £11

We’ll invoice you within three working days. Please note, payment will be due within 28 calendar days of making the booking. Where bookings are made at short notice (within 34 calendar days of your visit date), payment is due within five days of booking.

If you would like a bespoke session, please contact us to discuss availability and pricing.

Find out more about our Continuing Professional Development and Learning courses.

Health and safety

Supervising your group

Please ensure you have the required number of supervising adults as outlined below. 

  • Early Years/ Reception 1:4
  • Key Stage 1 1:5 
  • Key Stage 2 1:8 
  • Key Stage 3 1:10
  • Key Stage 4 1:12 
  • Key Stage 5 1:12
  • SEN 1:1
  • Home Educators 1:2 

For adult learning organisations and university groups, a member of staff must accompany the group. 

When visiting restricted or potentially busy areas e.g glasshouses, galleries and other attractions, please limit group sizes. Don't take more than 15 pupils per group into the glasshouses and 10 pupils per group into Kew shops. 

Risk assessment 

This is a guide to help you develop a risk assessment specific to the needs of your own pupils and staff. 

What to do in an emergency/lost child/First Aid

In the event of an emergency, contact the nearest member of Kew staff or call Constabulary on 0208 332 3333.

They have direct access to the emergency services and will direct them to your location as quickly as possible.

Please do not call 999.

Planning your visit

Preliminary teacher visit

Once we've received payment for your visit we will send you your tickets and two planning passes. 

You can use these passes to complete your risk assessment and familiarise yourself with the Gardens on any date before your visit.

Please bring your tickets and receipt document with you and show it to gates staff on the day of your planning visit.

Recommended timings

The Gardens open at 10am. We recommend at least three to five hours for your visit.

The Gardens close at different times throughout the year. The earliest closing time is 3.30pm. Please check our opening and closing times as well as any planned closures before you visit. 

Our education sessions timings are fixed and run from 10.30am to 2.20pm (except KS5). We will create an itinerary for you based on the availability of our Kew teachers.

Briefing your pupils

How to be prepared

We are an outdoor learning facility and our education sessions take place throughout the Gardens. Please be prepared for all weathers as there are limited covered areas.

We don't have a cloakroom facility so we're unable to store any coats, bags or lunches.

Take care around:

  • Lake and ponds
  • Moving vehicles
  • Poisonous, thorny and spiky plants.

Follow the Dos and Don’ts and please ensure your pupils...

  • Don't climb trees
  • Don't pick or eat anything
  • Keep out of areas marked ‘private’
  • Wear suitable clothing for the weather. 

On the day

Travelling to Kew

We advise waiting until your booking has been confirmed before booking travel.

We recommend that you enter the Gardens at Victoria Gate (TW9 3JR) on Kew Road. If your group has additional access requirements then we recommend entering via Elizabeth Gate.

Check our getting here advice for the closest tube and train stations.

School coaches can drop off, pick up and park for free on Kew Road, although space is limited.

Meeting point for education sessions

For education sessions (except Endeavour), please meet us in front of The Botanical restaurant, opposite the Palm House (across the pond).

For Endeavour education sessions, meet in grass area opposite Victoria Gate, under the large white flagpole.

Your Kew teacher will meet you at the appropriate location for your education sessions.

If you're delayed on the day, please let us know as soon as possible by calling: 020 8332 5627.

Lunch

Our lunch area is next to Climbers and Creepers, near the White Peaks cafe. There are toilets, water fountains and hand washing facilities nearby.

EYFS to Year 9 groups will be given a 30-minute lunch time slot between 11.30am and 1.30pm, subject to availability. See your tickets for your lunch timetable. Please ensure that you arrive and leave the lunch space within your allocated time slot. 

Alternatively, you can picnic in the Gardens. Please note, you will not be able to picnic in the restaurants, cafes, Children’s Garden and glasshouses.

Covered areas are marked on the map provided within your supporting information for teacher’s pack.

Use the map of the Gardens to find water fountains and toilets.

Shop

Our shops stock a range of pocket-money priced gifts. Pupils must be accompanied by an adult and will need to be in groups of up to 10.

After your visit 

After your visit we may ask you to complete an evaluation form. 

Once completed we will send your class a Kew certificate and you will be entered into our annual prize draw. You could win one of ten £60 vouchers. Prizes will be allocated in July each year.

Bring Kew into your classroom

We're delighted to announce the launch of our new free online learning platform, Endeavour.

Endeavour, designed for Key Stage 2,3, 4 and 5 teachers across the UK, offers schools innovative challenges and competitions that promote critical thinking about topics related to plants, science and the environment.  

Register now to access our exciting resources that include thought provoking images, infographics, videos, quizzes, and presentations. Build your pupils' Science Capital by bringing the work of Kew into your classroom. 

Register now

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