Social Responsibility

Marquee Site

Environmental Plan

History

The Ultimate Experience provided a marquee for summer events within the Royal Botanic Gardens, Kew in 2005.

During that time, we have effectively disposed of all waste off site. No increase in rodent population has ever been reported.

To this affect we propose the following control measures:

Waste

1. All rubbish will be placed in a covered metal skip container at the end of each event, which will be emptied by a registered waste contractor on a frequent basis
2. The Site Manager will ensure that all litter is picked up from all exterior areas on a daily basis
3. No food, or other attractive material to rodents, will be kept on site outside event periods

Rodent Control

1. The Event Manager and ground staff at the Royal Botanic Gardens, Kew will monitor the area for rodents and will take effective measures should any sign be detected
2. After the events and the removal of the marquee, any rodent's activity will continue to be monitored and dealt with by the ground staff at the Royal Botanic Gardens, Kew.

Cooking Smells

1. All event catering will be conducted in a kitchen contained within the marquee. This will use natural ventilation. Most cooking is restricted to cooking off and the preparation of cold food. It is not considered that these activities will create any odour and this would be considered unacceptable to the guests and will be dealt with immediately.

Ground repair

1. Once the temporary structures have been removed, the grounds will be re-established as a matter of priority in consultation with the Garden's ground staff.

Tree Protection

We are aware of the importance of the trees and plants within the Gardens and work under the close supervision of the Royal Botanic Gardens, Kew ground staff.

Everyone working on an event is made aware of the need to respect the trees and plants, with the following control measures being employed to minimise damage:

1. Adequate briefing of all plant operators and drivers of high sided vehicles
2. Supervision of all workers on site by well-briefed and motivated Managers and Superintendent of Gardens.
3. Protection of trees from physical damage by plant, equipment and vehicles through adequate barriers and signage.
4. Prevention of pollution by use of well maintained equipment, bunding and drip trays
5. Limitation of compaction around tree roots by ensuring vehicles and plant do not drive close to trees. Restoration of ground after use
6. Removal of damage by hot exhaust gases from plant & equipment by sitting away from under trees.

Local Residents

The Ultimate Experience will ensure that our activities have no direct impact on visitors or local residents.

To this effect, and in conjunction with the Royal Botanic Gardens, Kew, we will ensure the following:

1. The Gardens remain fully open to the public at all times, unless closed by the Royal Botanic Gardens, Kew for their own operational reasons.
2. All areas currently available to schools remain available
3. All approved visitor paths remain available.
4. There is no impact on the remainder of the Gardens

To this end the findings of an Assessment of Impact on Conservation Area prepared by Woodhall Planning & Conservation submitted to the council in 2004 are:

"In view of all the above, it is considered that the erection of a temporary marquee would not cause any harm to the character and appearance of the Royal Hospital Conservation Area. In view of the decision of the Courts in the South Lakeland Case (see paragraph 4.20 of PPG15) that 'preservation' can be achieved by a development which leaves an area unharmed, it is considered that the proposed development would meet the requirement of Sections 72 of the Planning (Listed Buildings and Conservation Areas) Act 1990 (see 1.02 above) regarding the desirability of preserving or enhancing the character or appearance of conservation areas.

Also, in view of the very limited impact of the proposed development on views towards or away from the various listed buildings it is considered that it would meet the requirement of Section 66 of the Planning (Listed Buildings and Conservation Areas) Act 1990 (see 1.02 above) regarding the desirability of preserving the setting of listed buildings".        

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